Privacy Policy

1. Data Controller

The party responsible for the processing of personal data in connection with the use of AethelWrite is:

Email: support@aethelwrite.com

2. General Information on Data Processing

We process personal data exclusively in accordance with the General Data Protection Regulation (GDPR) and only to the extent necessary to provide and improve our software.

AethelWrite can generally be used without providing personal data, provided no features are used that require registration or cloud synchronisation.

3. Data We Process

3.1 Usage Data

When the software is used, technical data is automatically collected, for example:

• Device information
• Operating system version
• App version
• Error reports (crash logs)
• Usage statistics (anonymised)

This data serves exclusively to ensure the stability, security and improvement of the software.

3.2 Registration Data (when creating an account)

If you create a user account, we process:

• Name (optional)
• Email address
• Password (encrypted)
• Licence information (Free, Pro, Enterprise)

3.3 Content Data

All content you create or store in AethelWrite belongs exclusively to you:

• Texts, manuscripts, notes
• Story data, characters, worlds
• Project structures
• Metadata

This data is stored locally on your device unless you actively use cloud sync or backup features.

3.4 AI Processing

For AI-powered features (e.g. Ghostwriter, Manuscript Lens), content is transmitted temporarily to our AI servers in order to generate the requested results. The following applies:

• Content is not used to train external models.
• Content is not stored permanently.
• Content is not passed on to third parties.
• Processing takes place solely to fulfil your request.

3.5 Cloud Sync (optional)

If you enable cloud synchronisation, your projects are stored encrypted on our servers. We store:

• Project files
• Version states
• Settings

You can disable this feature at any time.

4. Legal Bases for Processing

We process personal data on the basis of the following legal grounds:

• Art. 6 (1) (b) GDPR — performance of a contract
• Art. 6 (1) (f) GDPR — legitimate interest (error analysis, security)
• Art. 6 (1) (a) GDPR — consent (cloud sync, newsletter)

5. Disclosure of Data

Personal data is disclosed only:

• where this is necessary to provide the services,
• where you have given your explicit consent,
• where we are legally obliged to do so.

We do not sell user data.

6. Retention Period

We store personal data only for as long as is necessary for the respective purpose.

• Account data: until the account is deleted
• Cloud data: until the feature is disabled
• AI data: only for the duration of processing (seconds to minutes)
• Error reports: a maximum of 90 days

7. Data Security

We use modern technical and organisational measures to protect your data:

• End-to-end encryption (for cloud sync)
• Encrypted transmission (TLS)
• Hashed and salted passwords
• Access restrictions
• Regular security updates

8. Your Rights

You have the following rights at any time:

• Access to the data stored about you
• Rectification of inaccurate data
• Erasure (the “right to be forgotten”)
• Restriction of processing
• Data portability
• Objection to certain processing operations
• Withdrawal of consent already given

You can send requests to support@aethelwrite.com at any time.

9. Cookies and Tracking

AethelWrite uses no advertising cookies and no tracking for marketing purposes.

When using the web version, technically necessary cookies may be used.

10. Third-Party Services

Depending on usage, the following services may be integrated:

• AI API providers (e.g. OpenAI, Google, Anthropic)
• Cloud storage providers
• Payment service providers (e.g. Stripe)

These are used only if you enable the corresponding features.

11. Changes to This Privacy Policy

We reserve the right to amend this privacy policy as needed. You will be informed of any material changes.

12. Contact

If you have any questions about data protection, you can contact us at any time:

AethelWrite Privacy — Email: support@aethelwrite.com